You know why preventative maintenance is so important; if you have proper preventative maintenance schedules and processes in place, it will drastically reduce your reactive maintenance–  vehicle breakdown that will be much more expensive and time-consuming to fix.

If you are already using a preventative maintenance checklist, you know how important it is and how it benefits your maintenance schedule and productivity. But for those of you that are looking for quick tips to improve your fleet maintenance repair shop efficiency, this is an easy implementation that brings you great benefits. 

We want to give you some advice and tips on how to get your PM checklist started and take a look at why every small independent heavy-duty repair shop should have a preventative maintenance checklist in place. 

Top 10 Reasons:

  1. Longer fleet life
  2. Better fleet performance and fuel efficiency
  3. Less likelihood of major mechanical failure
  4. Less vehicle downtime
  5. Reduced income loss due to vehicle downtime
  6. Increased employee accountability to safety and consistency
  7. Ease of making fleet changes/upgrades
  8. Ability to forecast, track, and monitor expenses
  9. Reduced claims of negligence from employees
  10. Increased safety on the roads

Things To Consider:

There are some specific things that you need to consider before you create your PM checklists.

  • Create an inventory and current status of all your fleet vehicles. This will help you determine your starting point and where each vehicle falls into the schedule. Include the history of the vehicle, mileage, accidents, previous repairs, last maintenance, regular route, etc. 
  • Decide what intervals you will be performing maintenance
  • Decide who is responsible for each part of the preventative maintenance, the actual work, keeping the records, and ensuring that it’s completed to your satisfaction.

What To Include:

Finally, some of the items you want to make sure are included on your fleet preventative maintenance checklist, in addition to the actual list of maintenance that needs to be performed at specific intervals:

  • Truck Number
  • VIN
  • Mileage
  • Make/Model
  • Driver
  • Regular route (especially if rough weather or road conditions on the route, this may require a more frequent PM schedule)
  • Dates of each checklist maintenance item performed
  • Specific repairs made
  • Cost of repairs 

This should help you get your preventive maintenance checklist in place and elevate your fleet repair shop to a more proactive, consistent, efficient, safe, and productive workplace. 

If you already have a PM checklist in place, we’d love to hear from you. What are some of the benefits you have seen? What are some things you feel are a must-have on your checklist or to consider to get a checklist started? Let us know in the comments and help others benefit from your experience.